Shining the light on self-managing teams and human-centric workplaces
In the first two blog posts of this series, we explored what self-management is, how it works in a team environment and some simple steps to get it started in your company. In this third part, I want to shine the spotlight on three organisations in the care sector that have adopted these principles of self-managing teams and human-centric workplaces.
There are three things these companies have in common:
- They are profitable.
- Their leaders enjoy running them.
- Their people enjoy working there.
They are all located in different parts of the world, and I sincerely hope that you and your company can follow their excellent examples, no matter what sectors you are in. The reason I am focusing on the care sector is the current struggle healthcare organisations all around the globe, including the UK’s NHS, are dealing with in fighting Covid-19.
Buurtzorg is a healthcare organisation based in the Netherlands. Their operating model is based on collaboration between self-managing clients and self-managing teams. Each team at Buurtzorg consists of 10 – 12 nurses working in a neighbourhood. They take care of people needing support and manage organisational tasks. Together, they decide how they organise their work and share responsibilities.
The company was created by nurse Jos de Blok in 2006 and in 2011, using the above described model of working, they won ‘Best Employer of the Year’ for the first time. Their programme empowers their people to deliver all the care their patients need. With this, they were able to reduce the hours of care needed by 50% while at the same time improving the quality of care and work satisfaction for the nurses. 30% of all emergency hospital intakes are avoided because the nurses know their patients so well that they can detect problems early on. Buurtzorg saves the Dutch social security system hundreds of millions of Euros every year because colleagues in psychiatric and youth care for example are trying to apply the same working principles. In just 10 years, they grew from just 1 to 850 teams in the Netherlands and are now active in 24 countries. Every month, Buurtzorg receives hundreds of applications from nurses wanting to jump ship from their more traditional workplaces.
The first thing a Buurtzorg nurse does with a new patient is to sit down and drink coffee. They have a personal conversation and don’t just help with medical and care issues. They often assist their patients with creating a network of support, including family members and neighbours, to feel less alone and less dependent.
They have inspired many other companies around the world, such as Enable WA in Australia.
Enable WA is a non-government, not-for-profit organisation based in Western Australia, supporting individuals and families living with disability and other long and short-term health issues. I had the great pleasure of meeting and talking to their CEO Robert Holmes when he presented his case study at a monthly meeting of the grassroot movement Reinventing Work.
After field-based support workers kept telling him that they felt disconnected, Rob realised that self-directed teams provided the opportunity to give employees a voice and the ability to make decisions. He flew to Europe to meet with Buurtzorg to work out how he could implement their model into Enable WA. With this approach Rob believes that his people make better, more informed decisions and consult colleagues to work together for the best possible outcome. Responsibility means being accountable to your colleagues, too.
During his 13 years there, he grew the company from a turnover of 1.3 million to 40 million Australian Dollars, 600 staff and 900 clients.
He says that when Covid-19 hit, they were lucky as they had already set up their basic structure, including technology. As they had already embraced and experienced change by developing more flexible working conditions, they were more comfortable working with new challenges. This really helped when keeping up with constantly changing government regulations.
Rob knows how important communication and involving people in decisions is. He says he had to step out of his comfort zone with video updates to staff, distributing them to his whole team via Microsoft Teams. Now support workers that normally would not talk to him do so on a regular basis. Their outlying offices, called hubs, all catch up in the morning and afternoon to talk about their work and bring each other up to speed. They make the decisions which clients they take on and where they will go. They figure out the resources, knowledge and capacity to take on the new client and work alongside them. If they make a mistake, they learn from it. Rob trusts his people and gives them opportunities to continuously learn and grow, just as he and the company does. It’s OK to fail if everything had been done and tried to help someone.
With the current situation, their greatest struggle is clients suspending shifts. Since they cannot bill for these shifts and permanent staff would still get paid, the company is incurring extra cost. But as they are so flexible, they moved hours around to share shifts so they can help a larger group of people. And because Enable WA got their planning done early, has an efficient response team of senior staff and did not need to change policies and procedures due to being so flexible already, they could move into and grow in this ‘new normal’ easily. Whilst other organisations pull out, bury themselves and make staff redundant, Enable WA and its employees look towards the future and its opportunities in the care sector. They think about taking on some of the staff that have been made redundant, to learn from and grow with them.
One interesting aspect of changing to a model of self-directed teams was making their budgets transparent. Before, team members would have no idea what the budget looked like. So, by knowing what was available, they knew that buying things will have a consequence. People suddenly were more careful with their spending, almost like they would be with their own money. For Rob as CEO, this is great because he now does not have to make all these budget decisions anymore that we all know will make someone in the organisation unhappy.
Rob says that Enable WA has just begun to figure out what psychological safety in their workplace looks like. For him, happy staff are happy clients. He does not understand why so many organisations make their staff unhappy and then expect them to be loyal. And neither do I. You have to give trust to receive trust back.
Wellbeing Teams are a radical new model for delivering care and support within communities in the UK. They are rated as Outstanding by the Care Quality Commission (CQC). I met one of their wonderful Wellbeing Leaders, Mary Curran, at another one of the Reinventing Work events.
Wellbeing Teams incorporated the values of self-management into their core strategy:
The ‘Wellbeing’ in their name stands for both people supported and team members. They have eight core ways of working.
Core ways of working with self-managing teams and human-centric workplaces
First, there is a handbook and team plan for every employee which describe the way the teams work. Each team co-creates their own person-centred team plan. They also form the basis of induction to new members.
The team then distributes roles among themselves. These are tasks which a manager would usually do, such as planning shifts. They are rotated every 6-12 months.
There are team and individual coaches rather than managers to support and facilitate problem solving, for example.
Each team member also choses a buddy within their team to support and challenge each other, as well as provide feedback to each other.
Wellbeing Teams uses technology and tools like Slack to stay connected. Each team has its own channel, there are channels for specific roles where people from different teams can share their expertise and challenges and channels where people can just chat with each other on a more personal level.
The teams have regular meetings where they make decisions together. The two main areas of the meetings are addressing issues and discussing development needs as individuals and as a team. Sometimes this can mean the individual team plans need to be updated with any changes that were discussed and decided on during the meeting.
Every two weeks they have video conferences reviewing ‘What if?’ scenarios as part of their ongoing development. This can include solving problems or finding creative solutions for a situation. These are real situations that have happened, and the sessions are facilitated and supported by the coach.
Lastly, every six months, the team coach facilitates a person-centred team review. Here everyone reflects on what is working and what is not, and the team agrees on their own outcomes for the next six months.
What I really loved as well is the way they handle their job descriptions and recruitment. Instead of a long list of demands for new members of staff, they highlight personal attributes they would like to see and how team members are supported and developed.
Three truly great examples of self-managing teams and human-centred workplaces. They treat their people like adults, and give them the power, freedom, trust and tools to make decisions to do their best work. As I always say, happy teams equal happy revenue streams!